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SIMS temporary attendance codes to record COVID-19 related absence

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For the attention of schools that have used temporary attendance codes 7, 8 or 9 in SIMS to record COVID-19 related absence.

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Capita have informed us that the temporary SIMS attendance codes to enable schools to differentiate between an I code – Illness due to COVID-19, code 7 and a Y code – Self isolating due to COVID-19, code 8, or Shielding due to COVID-19, code 9 that were introduced for use in the second half of the summer term only must now be removed and the coding amended to the actual codes I or Y, or there will be errors in the Spring School Census. 

A patch will be applied overnight on Wednesday 18th November that will automatically change these codes to the permanent codes, I or Y, that they were mapped to and remove codes 7, 8 and 9. The SIMS Team will be monitoring whether the patch has run successfully at schools and fix issues where it hasn't.

If schools wish to run reports for pupils where codes 7, 8 and 9 have been recorded, for reference in the future, they must do this before 6pm on Wednesday 18th November, as Capita have informed us the patch must be run before the upcoming SIMS upgrade.

To access documentation with further guidance and support details –

Click on the link to the SSE website (you will need to log in to access the document) - https://www.supportservicesforeducation.co.uk/

Click on Resources (left of basket) | scroll down and click on SIMS Support Service Resources Home | in the Our pages section click on SIMS Support Documentation | scroll down to the Attendance Section | click on the document 'Removal of Codes 7, 8 and 9 – SIMS Attendance' to open it.

If you have any question or need further guidance please log a call with the SIMS Team helpline on 01823 355090, or email ICTHelpdesk@educ.somerset.gov.uk


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Created at 16/11/2020 13:44 by Jemma.Gillard
Last modified at 16/11/2020 13:44 by Jemma.Gillard